Privacy Policy

 

Larimer County Sheriff's Office

Policy Manual

 

Privacy Policy

 

215.1 PURPOSE AND SCOPE

The intent of this policy is to establish a standardized process for access to and for the collection, storage, use, transfer, and security of personally identifiable information that may be obtained through interaction with the Larimer County Sheriff's Office in accordance with CRS 24-72-502.

 

215.2 PRIVACY OF INFORMATION

Personally identifiable information is information about an individual that could reasonably be used to identify that individual.  Examples of personal information include an individual's first and last name, residential address, telephone number, and email address.  The Larimer County Sheriff's Office fully supports the protection of individual privacy and minimizes the collection of personally identifiable information to the least amount of information required to complete a particular transaction and conduct Office responsibilities.  This policy extends to the collection of all personally identifiable information, regardless of the source or the medium.  At a minimum, the Office will:

 

a)    Protect privacy and keep personally identifiable information safe from unauthorized release and access.

b)    Not sell information to anyone for any purpose.

c)    Disclose our privacy policy in plain language and make our privacy policy easily accessible.

d)    Encourage questions and feedback.

 

We may provide information to a third party for purposes of:

 

a)    Responding to 911 calls.

b)    Complying with a court order.

c)    To prevent fraud.

d)    Conducting criminal investigations.

e)    Processing civil service duties.

f)     While performing public safety responsibilities.

 

215.3 PUBLIC RECORDS

The State Open Records Act is applicable to this policy pursuant to  CRS 24-72-201 Part 2, which states: "It is declared to be the public policy of this state that all public records shall be open for inspection by any person at reasonable times, except as provided in this part 2 or as otherwise specifically provided by law".  A public record is defined here as “all writings made, maintained, or kept by the state, any agency, institution, a nonprofit corporation incorporated pursuant to CRS 23-5-121 (2), or political subdivision of the state, or that are described in CRS 29-1-902, and held by any local-government-financed entity for use in the exercise of functions required or authorized by law or administrative rule or involving the receipt or expenditure of public funds.”

If personally identifiable information is requested on the website or is volunteered by the user, state and federal law may protect that information.  However, all information becomes a public record once it is provided and may be subject to public inspection and copying if not protected by federal or state law.

 

The information contained in many kinds of documents filed with the Larimer County Sheriff's Office is electronically stored and may be made accessible to the public through the Larimer County Sheriff's Office Web site.  Except where disclosure is protected by law, the information that is electronically stored may be purchased by private individuals and entities.  Users are cautioned that the collection of personal information requested from or volunteered by children online or by email will be treated the same as information provided by an adult and may be subject to public access.

 

215.4 EMAIL

When an individual sends an email message during a visit to our website or to email addresses maintained by the Office and/or the County, the following personally identifiable information will be collected:

 

a)    Email address used to send the email message.

b)    Contents of the email.

 

This information is collected to ensure we respond appropriately.

 

It is our policy to collect no personally identifiable information about an individual sending email or visiting the Office website, unless that information is required to complete a particular transaction.  In addition, we collect no personally identifiable information about any individual unless they voluntarily participate in activities that ask for such information.  Choosing not to participate in these activities will not affect any individual's ability to use any other features of the Office website.

 

215.5 COLLECTION AND USE OF PERSONALLY IDENTIFIABLE INFORMATION ON THE OFFICE WEB SITE

The Larimer County Sheriff's Office automatically collects some information when any individual visits the Office website.  This information may include:

 

a)    Internet Protocol (IP) addresses and domain names used (an IP address is a numerical identifier assigned to an Internet Service Provider or directly to a computer).

b)    Type of browser used.

c)    Date and time this site was visited.

d)    Web pages or services that were accessed at this website.

 

This data is used to improve the content of web services and to help determine how the public is using these services.  In addition, the Office may use an individual's IP address to direct Internet traffic to you.  This is not considered personally identifiable information.  The public is encouraged to email their feedback concerning the website.


 

215.6 COOKIES

To better serve individual users, "cookies" may be used to customize the browsing experience.  Cookies are simple text files stored on a computer by a web browser and provide a method of distinguishing among visitors to the website.

 

215.7 DISCLAIMER

The Office website contains links to other websites, including websites operated by other government agencies, nonprofit organizations, and private businesses.  When linking to another website, this policy no longer applies.  When a link to another website is made, the privacy policy of that website is the controlling policy.  Neither the Larimer County Sheriff's Office nor any employee of the Office:

 

a)    Warrants the accuracy, reliability, or timeliness of any information published by this system.

b)    Endorses any content, viewpoints, products, or services linked from this system.

 

Neither the Larimer County Sheriff's Office nor any employee of the Office shall be held liable for any losses caused by reliance on the accuracy, reliability, or timeliness of such information.  Portions of such information may be incorrect or obsolete.  Any person or entity that relies on any information obtained from this system does so at their own risk.

 

215.8 INFORMATION SECURITY

The Larimer County Sheriff's Office website has taken steps to safeguard the integrity of its telecommunications and computing infrastructure, including but not limited to authentication, monitoring, and auditing.  Security measures have been integrated into the design, implementation, and day-to-day practices of the entire operating environment as part of a continuing commitment to risk management.

 

The security of documents, items and digitally stored information that contains personally identifiable information that the Office stores, possesses, or controls shall be protected from unauthorized access and use.  This protection consists of controlling access to information in a variety of storage locations and by various storage means.

 

 

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